Tips to Keep Your Claim/Lawsuit Documents Organized
When you file a personal injury claim or lawsuit in Dallas, you'll find that one of the biggest hassles is paperwork. You'll have forms to file, documents to produce, and you need to keep records of everything. Here are some tips to keep you organized.
Develop a Filing SystemThe system you use to organize your files will depend on the complexity of your case. You may want to keep your documents organized by months, or you may work better by organizing them into subject categories such as medical bills, letters from the opposing council, and documents from your insurance company. As you begin the claim process you'll see how often you are asked to submit certain types of documentation. If you notice that you're often asked for documents within a certain date range, keep your files by date. If you're being asked for all of a certain type of document such as medical bills, you'll benefit more from a document type filing system.
Designate a Storage AreaHopefully your case documents can fit in a standard file folder box, but if need be, dedicate a filing cabinet drawer in your home to storage of the case files. Make sure the container you choose is sturdy, waterproof, and for very important documents, fireproof. Make sure that you can easily access the files and that at least one other close family member knows where they are in case you are unable to access them when requested to do so.
For extra security, make a copy of all documents either physically or electronically and store them in a separate location. Keep your electronic file copies on a cloud storage system so they're less likely to be lost if servers are damaged. You might store physical file copies at a friend's house or in a storage unit that you rent.
File Documents ImmediatelyWhen you file your initial claim you'll be flooded with paperwork and documents, so it's important to start your filing system as soon as possible. Make it a habit to file your documents every day instead of letting them pile up. The longer you let them sit, the harder the organizing task will be, and you will risk losing documents, especially if you have kids or pets who like to play on your desk.
Let Your Attorney Handle Your DocumentsWhen you work with a personal injury attorney he or she will take over the document preparation, organization and storage duties on your behalf. You will still receive copies of the major motions and correspondence filed by the other party, but you will not have to worry about making and storing duplicates or ensuring they're completely secure. Personal injury attorneys are well versed in document storage and preparation, so they'll have the right tools for the job. Most attorneys have a digital document scanning and storage system, sturdy and secure filing cabinets, and/or experienced secretaries or paralegals who know their organization system inside and out.