The Importance of Best Practices & Procedures in Securities Class Action Claims Filing
Understand the Enormity of the IssueDuring the period from 2006 to 2008, more than $35bn in securities class actions and regulatory settlements were finalized. It is fairly well settled that an institution cannot abandon (without reason)
a claim to recover funds in a securities class action settlement, though an institution could, consistent with its fiduciary obligation to maximize the value of its beneficiaries' assets, decide
not to file a claim on the basis of comparing the costs to submit the claim with the expected
award from the settlement. But, according to a series of academic studies conducted over the
last decade, as well as anecdotal evidence from market participants, anywhere from 30% - 70%
of investors that are eligible to participate in a given settlement fail to file a claim form and
thus leave the money on the table.
Recognize the Potential Consequences of a MisstepThe costs of not filing, or not filing properly, can be very high. In January 2005, more than 40 mutual fund managers were sued by shareholders in class action lawsuits alleging that the funds had failed to collect nearly $2bn in settlement payouts to which the funds (and the funds' shareholders) were entitled. The lawsuits alleged that the funds' failure to claim this money was a breach of the manager's fiduciary duty, and was in violation of the Investment Company Act of 1940. The lawsuits sought compensatory damages for all of the money that the funds left on the table, as well as punitive damages and the forfeiture of all commissions and fees paid by fund shareholders. In 2007, a publicly traded investment advisor took a $56m charge as a result of having to reimburse certain clients for mistakes they made in filing claims for those clients.
The "Double-Whammy" EffectMoreover, unclaimed funds are typically distributed on a pro-rata basis to those investors
who do file claims in a particular settlement, providing them with an additional measure of
recovery that they otherwise would not have received. In this era of negative returns for many
portfolios, it is more important than ever to ensure that an investor claims every dollar, euro
or pound that they are entitled to.
Three Ways a Claim Can Be MishandledBut, even when a fund has a system in place for monitoring, filing, and tracking claims, issues arise. A claim can be missed on three different levels: A fund may fail to file a claim form for the entire case or settlement; the fund might file for less security types or series than the settlement encompasses; lastly, the fund might miss a portion of their eligible accounts.
It All Boils Down to Lack of InformationA number of reasons are posited for the seeming lack of interest in recouping money lost due to
fraud or other malfeasance, but virtually all of them point back to just two issues - lack of information
(or access to information) or a misunderstanding of the process. Fragmentation of the claims administration industry largely explains the former, and inconsistent or incomplete policies or contracts between funds and their prime brokers or custodial banks explains the latter.
Determine Where the Burdens Will FallIn order to ensure that a fund has information about all settlements where they have potential
eligibility, a variety of sources need to be examined on a regular basis. There are an average of 130 or more settlements in any particular year, and in any given year, 40 different settlement
administrators may have one or more of those cases. Each of these administrators has different methods of identifying and notifying impacted investors. But for a fund that does not keep its holdings in its own name, the task of identifying that fund as a possible member of the class will often fall to the fund's prime broker or custodial bank, which would have knowledge about the transactions. The service-level agreement regarding class action notification varies widely from one prime broker or custodial bank to another. It is thus critical that a compliance-minded fund adviser ensures that contract language is sufficient to identify what each party is is responsible for in the claims-filing process.
Build it or Buy it...Given the complexity of the securities class action claims landscape, it is imperative that a fund either commit to building the internal systems and knowledge to properly oversee the process or outsource some or all of the process to a trusted third party that has the global reach and resources necessary to cover this increasingly global phenomenon. The billions of dollars at stake are too high a price to let them slip through a fund's fingers.