Select a structure for the new business. Choices include: branch office, standard C corporation, S corporation, and limited liability company (LLC). Include tax considerations in decision-making.
Selecting a Business Name
Check availability with Oregon Corporation Division and US Patent & Trademark Office, if relevant.
Structuring the New Company
Determine basic structure of new company, including shareholders, capital, directors and officers.
Prepare and file Articles of Incorporation (or Articles of Formation for an LLC) with the Oregon Corporation Division. For a branch office, an Application for Authority to Transact Business must be filed with the Oregon Corporation Division.
Other Legal Documents
Prepare and sign all other documents required to fully organize the new company. For corporations, this includes bylaws, board resolutions and subscription agreements. For LLCs, this includes an operating agreement.
Obtaining a Tax Number
Apply to the Internal Revenue Service for a Federal Employer Identification Number (FEIN).
Open corporate bank accounts.
Real Estate Issues
Negotiate and enter into lease agreement for office, manufacturing and/or warehouse space.
Prepare and file applications to the US Bureau of Citizenship and Immigration Services for visas for all foreign workers.
Oregon Department of Revenue
File "Combined Employer Registration Form" with the Oregon Department of Revenue. This form registers the new company for Oregon income tax, unemployment tax and transit district taxes.
Obtain workers compensation insurance either from SAIF Corporation or some other private insurance company.
Contact the Oregon Bureau of Labor and Industry to obtain required employer posters.
Local Business Licenses
Obtain business license from county or city where business is located, if necessary.
Assess need for trademark protection of valuable names and logos. If appropriate, file trademark applications with the US Patent & Trademark Office.
Protection of Other Intellectual Property
Consider protection of other intellectual property through the use of trade secrets, copyrights and patents. Take appropriate action.
Oregon Division of Child Support
Report any newly hired employees to the Oregon Division of Child Support within 20 days of their hire.
Consider need for Employment Agreements or Employee Handbook. Draft, if needed.
Make arrangements for payroll, including the use of payroll companies.
Bookkeeping, Accounting and Taxes
Select CPA and coordinate.
Consider need for other insurance. Coordinate with insurance broker, as appropriate.
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