PAYROLL RECORD-KEEPING 101
Employers should take proper stepsto generate and protect complete and accurate payroll records. In addition to being legally obligated to compile such records, employers can also use these documents to refute a worker's claim for unpaid overtime, off-the-clock hours worked, and/or missed meal breaks. Under federal and California law, employers must maintain and preserve payroll records that include hours worked, wages paid, pay dates, and gross and net pay.
As more specifically describedin the California wage orders record-keeping requirements and other state regulations, each employer must keep accurate employee information including: *Full name, home address, occupation and social security number. *Ages of all minors. *Time records showing when the employee begins and ends each work period. *Meal periods, split shift intervals and total daily hours worked except for (i) any meal periods during which all operations cease and (ii) any authorized paid rest periods. *Total wages paid each payroll period, including value of board, lodging, or other compensation actually furnished to the employee. *Total hours worked in the payroll period and applicable pay rates. This information must be readily available to the employee upon reasonable request. *Total balance of sick pay benefits. *As covered in our blogs Piece Work Compensation Is a Wreck Waiting to Happen and California's Itemized Pay Stub Requirements, Ignoring the Needed Details Poses Trap for Unwary Employers, other details regarding piece rate production and compensation for all applicable employees.