Florida - Sample Public Records Request Letter
Attn: Records Custodian
Florida Agency or
Political Subdivision you are seeking
records from in your public records request
Public Records Request
Dear Records Custodian:
This letter is sent pursuant to the Public Records Act, Chapter 119 of the Florida Statutes. I am writing to request copies of any and all documents that you have in your files regarding _______________________________________ (state the person, entity, or agency’s name), located at ____________________ (address of the entity or agency), the period of time from ___________ through ________ (Or, you could say from inception to present date)
This request includes everything contained in the _____________________’s (state the Florida Agency or political subdivision) file for the aforementioned entities and/or persons including but not limited to all printed, handwritten, electronic, computer stored, audio, photographic, and/or video records.
If you contend that the any of the above information is not publicly accessible, confidential, and/or exempt from public disclosure, you are required to advise us in writing and with particularity the reasons for withholding such information by citing to the applicable exemption for the Public Records Act. See, Florida Statute §119.07(1)(e) and (1)(f). If the purported exemption you are claiming only applies to a portion of the records, please redact or delete that portion of the records and provide copies of the remainder of the records in accordance with §119.07(1)(d), Fla. Stat.
I will pay the actual costs of duplication as defined in § 119.07. Please review the amount of data that you have in your custody, control, or possession and provide me with either a verbal and/or written estimate of the total costs at the earliest practicable date so we may obtain the records. I request that these records are made available for pick up by _______________________. If you have any questions or need additional information, please contact me as ________________.
Thank you for your assistance.