This guide will walk you through the steps for filing the required annual report for your Colorado corporation, LLC, or non-profit organization. You can easily prepare and file an annual report for just $10.
Who Has to File
Colorado law requires each "reporting entity" to file an annual periodic report with the Colorado Secretary of State's office. The phrase "reporting entity" is defined to include any Colorado: (i) corporation (to include an S-Corporation); (ii) limited liability company (LLC); (iii) nonprofit corporation; (iv) limited partnership (to include an LP, LLP, and LLLP); or (v) any cooperative, cooperative association, or limited cooperative association. A reporting entity also includes any entity that is formed or organized outside of Colorado, but is authorized to conduct business in Colorado.
What is Required
The annual report must include: (i) the name of the reporting entity; (ii) a statement of the law under which the reporting entity is formed; (iii) the name and address of the reporting entity's registered agent; and (iv) the principal office address of the reporting entity.
What Does it Cost
The cost to file an annual period report is only $10. Failure to timely file any period report will result in the entity becoming noncompliant, and is subject to a penalty in order to be reinstate to good standing. If this happens, you will need to file a Statement Curing Delinquency, rather than a Periodic Report. The process for filing a Statement Curing Delinquency is the same as described below, however the cost, including the penalty, is currently $60.
The Filing Process
Fortunately, the process for filing an annual periodic report is fairly straight forward, and should take no more than five minutes.
Click on the link near the top left for Business Renewal (Periodic Report). At this page, enter the reporting entity's name, or ID number if you have it, into the appropriate box on the right and click the Search button at the bottom of the page. This search will bring up the results from your search. Find your reporting entity and click on the ID Number to the left, which will take you to a record confirmation page. By clicking on the Confirm button, on the bottom left of the page, you are confirming that you are authorized to file the periodic report on behalf of the reporting entity.
Filing - Third, Verify Your Information
The confirmation above should take you to a form, which allows you to prepare the Periodic Report. The street address of the entity (and mailing address if different), and the name and address of the registered agent should already be completed. Review the information for accuracy, and make any necessary changes.
Filing - Forth, Sign Up for E-mail Notifications
In the middle of the form is a section for optional Email Notification. If you have not already signed up for email notification, I strongly encourage you to do so. Once you have signed up, the Secretary of State's office will send email notifications to the email address you provide whenever a document is filed affecting the entity, as well as reminders when documents are due.
Filing - Fifth, Complete and Submit the Form
The person submitting the Periodic Report must complete the section at the bottom of the form, listing their name and address. Once the form is complete, click the submit button at the bottom of the page. This will take you to another page to confirm the information. Finally, you will be able to enter your credit or debit card information to pay the required fee.
Save a Copy
Once the form is submitted, you will see a pdf version of the filed form. From there, you can save the pdf file, and print out a hard copy for your entity's minute book. The entire process should take no more than 5 minutes, and cost $10 if completed on time. Good record keeping makes for happy attorneys and happy clients.
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