There are two parties to most contracts, often a buyer and a seller. Make sure the contract accurately identifies the parties. A common error is to use the name of a person representing a party rather than the proper name of the party. For instance, if your business is a corporation and is entering into a contract to purchase equipment, make sure the contract identifies the corporation as the purchaser, not you personally. If you sign a contract in your individual capacity, rather than as the authorized representative of the entity, you are personally "on the hook" and you have lost the limited liability that was likely one of your reasons for forming the entity in the first place. Never blur the distinction between you and the entity you own or represent.
Make sure the contract clearly states the rights and duties of the parties
This is the heart of any contract. The contract should specify what each party will do and when they will do it. Many contracts require one party to provide goods or services in return for payment from the other party. A good contract clearly states what goods or services will be provided and when and how the other party will make payment. For instance, if your business contracts with a website design company to build a website, make sure the contract specifies all the features that the website will contain. In many construction contracts, the parties will actually attach or incorporate the specifications and architect's drawings so they become part of the contract.
Ambiguity just invites disputes, so make sure the contract clearly defines all relevant terms. An experienced contract attorney can help you identify and clarify ambiguous terms.
Determine what remedies the contract contains for breach of the contract
A business generally enters into a contract holding a good faith belief that each party will uphold its end of the bargain, but sometimes this does not happen. The contract should specify what remedies will be available to one party if the other party breaches the contract. Generally, if one party breaches the contract, the other party is entitled to seek damages and/or a court order directing the other party to perform his end of the bargain (specific performance).
In some instances, the parties contemplating entering in a contract know that damages may be difficult to determine; in such cases, the parties sometimes include a "liquidated damages" clause -- a clause that specifies in advance the amount of damages one party will be entitled to if the other party breaches the contract.
Specify how disputes will be resolved
Disputes may be resolved by litigation, mediation, or arbitration. Mediation is a non-binding process where the parties try to resolve their dispute with a mediator's help. Each party pays 1/2 of the mediator's fees, so specify that the mediation will last no more than (X) hours. Arbitration is a binding process where the parties tell their stories and the arbitrator makes a ruling. Arbitration can result in a quick decision, but the right to engage in discovery is limited and you may not be able to issue subpoenas or take depositions. Arbitration often favors "the big guy" over "the little guy" because it limits the ability of "the little guy" to obtain documents he needs from "the big guy" to prove his case, and the up front costs of arbitration are often greater than those involved in filing suit. A contract should specify which court will resolve any disputes; specify that the exclusive venue for any litigation will be in your county and your state.
Consider attorney's fees and costs
In the United States, the general rule is that each party to a lawsuit pays its own attorney's fees and costs. However, the parties to a contract can alter this rule by agreement. Frequently, the parties include a clause that provides that in any litigation, the losing party will pay the winning party's attorney's fees and costs.
Include a merger / integration clause
The purpose of a contract is to make sure there are no misunderstandings, but what happens when one party claims the other made oral promises not included in the contract. The Parol Evidence Rule prevents a party from contradicting the contract by use of evidence outside the contract, but the rule only applies if the contract is intended to be the final agreement of the parties, so a contract should contain a clause such as: "THIS AGREEMENT and any addendums that are signed by an authorized officer or director of the parties, correctly sets forth the final and entire Agreement between the parties. The parties intend this Agreement to be a complete and exclusive statement of their agreement. No Agreement or understandings shall be binding on either of the parties hereto unless specifically set forth in this Agreement, and all prior communications are merged into this Agreement. No modifications of this Agreement shall be binding unless they are in writing and signed by the parties."
Make sure the contract can't be assigned without your written permission
People and businesses enter into contracts with other people and businesses because they trust the other party and believe the other party is able to do the job. But if that other party attempts to assign its rights under the contract to a third party, you may find yourself doing business with an entity you are not familiar with. For this reason, a contract should specify that neither party can assign the contract without the written consent of the other party.
Consider consequential damages
A party who has been the victim of a breach of contract has the right to seek damages from the breaching party. For instance, one party may seek the make the breaching party pay the costs incurred to repair or complete the work the breaching party was supposed to do.
However, the law also recognizes something called consequential damages, which includes damages such as lost profits and lost revenues. A contract may specify that neither party may seek consequential damages from the other party. Such clauses are common in documents prepared by architects or contractors, for example. Such clauses greatly limit the exposure of the architect or contractor, but may not be in the best interest of the other party. I am reluctant to advise my clients to agree to such waivers; if the other party is worried about its potential liability for consequential damages, that party should seek appropriate insurance rather than attempt to limit the damages the other party may seek.
Address when and how the contract will terminate
A good contract should make clear when the contract will terminate. The parties may want the contract to remain in effect until terminated by one party. They may also want it to terminate on a specific date, upon completion of a specified task, or if/when a certain event happens.
Does the contract allow the parties to terminate the contract at any time, or does it require that the terminating party notify the other party in advance of its decision to terminate the contract? Sometimes a contract will specify that either party can terminate the contract without cause on thirty days written notice to the other party, but that either party can terminate the contract for cause immediately. These are the types of issues to consider when draft termination language to be included in a contract.
Have an attorney review the contract
An ounce of prevention is worth a pound of cure. I am amazed at the number of clients that enter into signficant transactions without having a lawyer review the contract. Recently, I represented an organization that entered into a contract for the construction of a 5,000 square foot facility, but the parties were so anxious to complete the project that they did not bother to negotiate a written contract. Predictably, disputes arose after construction began and both parties ended up paying legal fees that were far in excess of what they would have paid to have lawyers draft and review a written contract. Years ago there was a TV commercial for an automotive repair service that featured a mechanic saying, "You can pay me now or pay me later." His point was that it is cheaper to pay for preventative maintenance than to pay for expensive repairs that would not have been needed if the preventative maintenance had been done in the first place. It's the same in the legal profession.
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