I know I give W-9's for US IC's but how do I handle foreign ICs and what "official" paperwork or IRS forms should I supply to them for record keeping
First, there are no "forms" for Foreign contractors. You should make sure you a have a good tax and business attorney prepare the contract for use with these foreign contractors.
I hope this helps!
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I am not a tax attorney, and this response does not constitute any tax advice. To gain tax advice, you should seek the counsel of a tax attorney or CPA. As far as I understand, the only IRS "official" filing required to be submitted to each Independent Contractor (IC) is the W-9. However, I cannot say whether or not there are any specific INS reporting required by any employer with a Work VISA. As far as contracting foreign workers, I would assume that you would need to ensure that the foreign worker has the proper INS credentials to work domestically in the US, either by Work VISA or Green Card, perhaps other designations as well.
To protect your company against claims, losses, confidential information, and for actions and inactions upon the term or termination of the independent contractor, you should have Independent Contractor agreements drafted, and executed by and between an authorized representative of your company and each independent contractor. These instruments contain a great deal of form based language, but also very subjective language consistent with the type of business that your corporation engages in ordinary course of business.
Any experienced contract drafting attorney, corporate attorney, or business lawyer can assist you with the preparation of these agreements. Since you are contracting with foreign workers, these instruments will most likely contain representations by the IC of proper INS credentials to engage in work in the United States, with ongoing reporting during the contracted term.
You can find any such lawyer by searching on Avvo.com to assist you, which most attorneys participating on this website offer free consultations. Good luck!
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