If you'd like to make sure that its done correctly, you could hire an attorney for the limited purpose of reviewing your documents. Otherwise, you might check with a local law school to see if they have a clinic program which can help you.
If you'd like to discuss, please feel free to call. Jeff Gold Gold, Benes, LLP 1854 Bellmore Ave Bellmore, NY 11710 Telephone -516.512.6333 Email - Jgold@goldbenes.com
If you do not want the dismissal to come back to bite -- you want to enter into a mutual settlement agreement and release which releases all known and unknown claims between the parties for a dismissal of the pending action with prejudice.
The email you mention is insufficient. You need to have an attorney draft such an agreement for you or at least review the proposed agreement drafted by opposing counsel.
A typical agreement identifies the case, parties, and claims of each party, includes terms regarding costs and attorney’s fees, statutory language regarding unknown claims, terms of settlement, and contains other necessary boilerplate. Good luck.
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If you are going to dismiss that defendant with a waiver of costs and with a waiver of any potential claim for malicious prosecution, you need to the defendant and the defendant's attorney to sign a simple written settlement agreement containing the requisite release language. Just receiving the attorney's email is not sufficient.
Frank W. Chen has been licensed to practice law in California since 1988. The information presented here is general in nature and is not intended, nor should be construed, as legal advice for a particular case. This Avvo.com posting does not create any attorney-client relationship with the author. For specific advice about your particular situation, please consult with your own attorney.
I think actually that if you sent an email back saying "ok" and dismissed the action, you would probably have an enforceable agreement to release of any liability for malicious prosecution.
But "probably" could end up costing you a lot of money. As my colleagues have advised, a formal agreement would make it clear.