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Can SS#'s and birthdays be on personnel paperwork?

Eureka, CA |

I work for a city in California and our attorney is saying that we can no longer have SS#'s and birthdays on any paperwork in the personnel and payroll files, do you know why?

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Attorney answers 3

Best Answer

Yes, generally to protect against identity theft. Also, there are many laws in California that pertain to the use/protection of Social Security Numbers in the workplace, including California Civil Code Sections 1798.85-1798.89 and Labor Code Section 226(a). Hope you found this answer to be helpful.

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To guard against identify theft.

They say you get what you pay for, and this response is free, so take it for what it is worth. This is my opinion based on very limited information. My opinion should not be taken as legal advice. For true advice, we would require a confidential consultation where I would ask you questions and get your complete story. This is a public forum, so remember, nothing here is confidential. Nor am I your attorney. I do not know who you are and you have not hired me to provide any legal service. To do so would require us to meet and sign written retainer agreement. My responses are intended for general information only.


Social Security Numbers and dates of birth are protected by privacy laws, as is medical information. Evidently, your employer is taking steps to protect these confidential matters, and you should be happy about this. Your employer appears to be targeting the kind of information that can be used for identity theft; I applaud this effort.

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