We have a social club, 501(c)7, with about 1500 members. We have no employees and the administration is shared by the Board Members who are all non-compensated volunteers. We were going to set up a mail forwarding service as our address in order to redirect mail to the volunteer of the month. We have no office as work is done from the member homes.
So long as you have a bona fide address in the state it can serve as the registered agent to receive service, In most cases, a post office box cannot be used for that purpose, but it can for the purpose of a general business address. There is a distinction between the two of course.
I suggest that you consult with a lawyer in private and discuss your objectives in more detail. You can start by calling around to several for a free phone consultation, get some insights then pick the best fit to work with.
DISCLAIMER: this is not intended to be specific legal advice and should not be relied upon as such. No attorney-client relationship is formed with the law firm of Natoli-Lapin, LLC on the basis of this posting.
Any individual, including your corporate attorney, can act as Agent for Service of Process. You do not have to have hours for inspections of records if your bylaws are written accordingly. If notice of desire to inspect records is given to e.g. the President, it can be provided that the records will be produced for inspection and copying at a reasonably convenient place within a prompt, reasonable. time.
The above is general legal and business analysis. It is not "legal advice" but analysis, and different lawyers may analyse this matter differently, especially if there are additional facts not reflected in the question. I am not your attorney until retained by a written retainer agreement signed by both of us. I am only licensed in California. See also avvo.com terms and conditions item 9, incorporated as if it was reprinted here.
With 1,500 members, it would be a great idea to have certain guidelines in this particular are in your bylaws. I would recommend having a paid counsel for regular consultation and a CPA to monitor the preparation of your financial statements, among other things. The information presented herein is for general purposes only. It is not intended to, and may not be construed as legal, tax or accounting advice. For specific advice, please consult a attorney in person. Good luck. Zaher Fallahi, Tax Attorney, CPA (California).
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