this is really a strategy question more than a legal question. the issue involves “reputation management”. I would have a sit down face-to-face meeting with the mother/father to explain things. A lot of angst and anger gets built up via letters and e-mails. There really is no legal action to take against the family right now given that you have been paid in full and they've only threatened to say bad things about you. Of course it's absolutely true that you “need to stay in business.” We all do. You absolutely are not obligated to simply write off the balance because of the mothers mistake. There may even be something in your own system that you can fix to make sure that this doesn't happen again since obviously it can lead to ill will. I would bet that a sit down meeting would go a long ways towards repairing this relationship. The last thing you need are legal bills.
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I agree with counsel. It's really more of a strategy question although if they're interfering with your practice then I'd consult with a lawyer licensed in your state. I'm licensed in California.
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to perhaps focus your mind on strategy, what are the potential costs of suppressing this persons comments with a defamation of business reputation lawsuit and consequent negative publicity, or just absorbing the negative opinion, versus taking time to positively engage with them about their dissatisfaction? Sometimes a "bad" customer is your best source of information as they can reveal weaknesses in your operation which "good" customers do not and that would have required a large consulting fee to discover. Unless these folks are just freeloaders, it is possible a misunderstanding occurred during intake. If that happened, how would you like to be treated if you were in the unhappy customer's position? And, a note from the dentists lawyer threatening legal action is not the best answer 99 times out of 100.
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I agree with Ben Glass and other attorneys here. As long as you've been paid for your services, count yourself lucky and ahead of the game.
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