Our Condo Association is supposed to receive soon insurance money from Hurricane Irma. Can each board member call the insurance company for updates, or a single designated board member should handle the negotiations. My management company wants a single board member to handle the negotiations.
I do not support that a single person from the board handle the negotiations, since the rest of the board members cannot verify independently with the insurance company. I know we suppose to trust each other on the board, but business is business, and I feel that the rest of the board members should be able to verify with the insurance company any questions they have. I support that a high ranking official from my management company handles the negotiations with the insurance company or a lawyer.
I would like to thank the lawyers that have responded to my questions.
Thank you for your help
The answer to this question will depend largely upon the governing documents of your condominium and the procedural rules and regulations of your board.
I advise you to have an experienced real estate attorney review the documents to further ascertain your rights.
More importantly, if you really cannot trust your fellow board members, then perhaps it's time to clean house of those untrustworthy members.
Best of luck.
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The governing docs would control, but if not, then it is common for 1 person to represent the board talking to vendors etc. Your condo should already have an attorney working on an insurance claim so why not let the attorney? If you dont have an attorney that is the first problem here listening to other board members or a property manager
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I do understand your concern about having one Board Memeber deal with the insurance adjuster; but In general - and I am not speaking about "yours" here,as i don't know them - I wouldn't trust a "management company" to negotiate it's way out a paper bag.
The requirements to be a "property manager' in the state are anemic (check them yourself); and we get more consumer complaints about those folks than moving companies and robo callers. If the suggestion wasn't so troublesome, it would be laughable.
This should be handled by the Association's ATTORNEY.
"Management Company" - thanks for the laugh, though - needed one today!
Hope this helps.
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Having one point of contact is different than having one board member decide on the settlement. Almost all governing documents for associations in the State of Florida require association business to be decided by a majority vote of the board.
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