11
Open a bank account
Use the tax ID number and corporate documents to open up a bank account with your initial contributions and or membership fees collected. Use this account o pay your required tax exempt application fee.
12
Complete the final form 1023 and file it.
Now that you have the form ready to finalize do so carefully. The form needs to be accompanied by the Form 1023 checklist which outlines the order to include the documents in, and tells you exactly what need to be included for a complete application. If an application is complete and your application meets the tax exempt requirements, you will receive a letter in approximately 60 days approving your temporary status. You may act as a tax exempt organization at this point pursuant to the new IRS regulations set forth in September 2008. If your application is incomplete, you will be advised of that, and your application will be delayed for your further submission and review.
13
Register with your State before you do fundraising
Most states require not-for profit organizations to register with the state before they begin fundraising activities. Please look into your state's requirements and be sure to register, if required.
14
Get to work on the membership and coaching materials and participation
Draft applications for member players and coaches including the necessary liability waivers and medical authorization forms. Prepare coaching manuals and guidelines. Get your committees working on team selection, coaching selection, and scheduling for facilities to practice on and play games. Get equipment and safety guidelines, and injury report forms distributed. Organize team fundraisers and community sponsorship drives, with parent involvement on a team by team basis. Stay organized and keep communication at a high level, with coaches and players through the use of e-mail and a good chain of command. Be sure to delegate as much as possible to people who want to get the jobs done for your organization.
15
Have fun, play ball with class, and adopt a code of conduct
Youth sports can be very rewarding to the children and families involved, and can be the foundation for developing skills confidence, and a work ethic needed for success in their lives. Friendships and social skills are also increased through competition in youth sports. The key is to keep it fun for all regardless of the outcomes of games. The biggest pitfall is caused by pressure to win placed on athletes by coaches and parents. I strongly advise any youth sports organization to adopt a code of conduct which sets forth acceptable and unacceptable standards consistent with zero tolerance for inappropriate behavior of adults in front of the youth participants. There is no benefit to yelling at umpires, opposing coaches, or players in youth sports. Patience and emphasis on teaching the skill sets necessary to compete in your sport is of utmost importance. Giving children added responsibilities as they grow older also keeps things new and exciting for children.
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